Grant Writer’s Guide on How to Keep Your Clients Happy:

Grant writing is a service, and like all services, we want the client to be satisfied and happy. This is important as it can lead to a long-term relationship with your clients and thus, they can bring in more projects and more work for you. 

Furthermore, it can alleviate much of the grant writing stress. An upset client can ruin a project. It may mean payment will not be made on time, the client may opt-out and hire a new grant writer, etc. Hence, it is crucial to ensure that your client is satisfied and happy.

Communication

Communication is key to every relationship. The same goes for a relationship between a grant writer and his/her client. When speaking to your client, make sure that you are clear and understood. You do not want the client dissatisfied with your work because he/she wanted something else to be done or did not understand the procedure.

Further, make sure to contact your client right away when a bid is accepted or when the grant seeker hires you. This presents a level of professionalism and responsibility – that you are reaching out to the client immediately. This will be much appreciated by your client.

Always respond to emails and phone calls. Do not leave your client wondering what is going on with the project; this can lead to much frustration and confusion. If you are unavailable at the time, respond to the email or call and let your client know that you are unavailable and will respond or call back in a certain time frame. 

In addition to this, update your client constantly so that your client is aware of what is going on with the project, what work is being done, what is needed, when to pay, etc.

Collect documents

Be sure to collect all documents necessary from the client. No one is happy when the client is scrambling for paperwork the date of the grantor’s deadline!

Transparency

Be transparent with all your work for your grant writer.

Create a contract with a series of deliverables (similar to GrantWriterTeam’s contract template), so that the client knows clearly what date the work will be completed. This will also help you complete the project in a timely fashion.

Moreover, make sure that each deliverable is clear as to what work will be delivered. So that the client is aware of the process and the work before signing the contract. If any confusion occurs, you can always point the client to the contract that he/she signed.

When submitting a draft to the client in your deliverable, be sure to label it as a draft – so that the client does not get upset from errors that may appear.

Professionalism

Always keep a professional decorum so that the client is ensured that they are in good hands. You need the client to trust your work and believe that you will provide excellent work to them.

Check your spelling and grammar for anything that you send to your client. You must maintain a professional persona in any of your emails, letters, and conversations with the client. If your emails have errors, the client may think that your grant writing work will have errors.

If any mistakes are made, take responsibility for it, and happily fix your errors. If the client does not like something that is written – edit it, instead of not acknowledging their request because you believe that you know better.  Many grant writers seek to create the best proposal to get the grant awarded. Since the client is paying you for your work, their requests must be completed accordingly.

Create a long-term relationship

Thank your client for working with them and let them know that you are available for any further work that may be needed in the future. If your client is happy, chances are that he/she will contact you if he/she needs grant writing services again.

GrantWriterTeam allows you to work for many different clients, and to build long-term relationships. Deliverables can always be added to a contract. We also seek to ensure that all of our grant writers and their clients are happy with the work completed and the process. We check in on our clients at times to ask how satisfied and happy they are with their grant writer’s work and process of things.

What Nonprofit Start-Ups Need Before Hiring a Grant Writer

Many new nonprofits seek funding at the beginning of their journey. However, some grants require specifics that your nonprofit organization may not be ready for.

Many Nonprofit start-ups hire grant writers without the proper funding and proper paperwork for their project. This may result in a waste of time and money. To prevent this from happening, ensure that you are actually ready to hire a grant writer. 

These are some things that nonprofits need before hiring a grant writer.

Stable Funding: Before applying for a grant, make sure that you have the proper funding to prove to the grantor that you are a worthwhile investment. Foundations do not want to grant funding to nonprofits that will fold. Many grantors require an outline of your budget in your application.

Further, grant writers do not work based on commission. Your nonprofit must have the proper funding to pay the grant writer before any award from the funding source is granted. If you tell the grant writer that you only have $200 for your project; there is not much work the grant writer can do for you. Moreover, grant writers will not agree to take on a project that only involves grant research because that is all your organization can afford.

Crowdfunding is a great way to gain funding for your organization before hiring a grant writer. YouHelp is the perfect platform in which you can create a fundraising campaign for your nonprofit start-up.

Accomplishments: When grantors view applications, they want to award the organization that most qualifies to win the grant money. You must be able to prove to the grantor that you are worthy of receiving the funding. In order to do so, make sure that you have made some accomplishments that you can put in your grant proposal.

Clear Direction: If you are unclear as to what your organization stands for or specializes in, you are not ready to hire a grant writer. You need to have a plan as to what your organization programs are/will be, what you stand for, what you need the funding for, etc. Grant writers expect to receive clear information from you. Without the proper direction and organization, the grant research and/or grant writing process can become a difficult maze.

Moreover, to apply for a grant, you need to be clear in your direction. Your grant proposal must be concise and understandable. If you don’t know the details of your own nonprofit, how will your grant writer prepare the grant proposal for you? Grantors award their funds to organizations that have a clear plan and goal. As said before, they want to make sure you are a worthwhile investment.

So before hiring a grant writer, make sure to have a clear, focused, and organized plan for your nonprofit organization.

Paperwork: Grants are extremely detailed oriented and require a lot of planning. The funding source may require some legal and financial paperwork (IRS 501C3, tax return, etc.) to authenticate that you are a liable organization and meet their qualifications. It is frustrating for a grant writer to constantly ask for details and paperwork that are needed for the grant. This is time-consuming and will cost you a lot of money.

Look at examples of grant applications, so that you can see what information you need so that it is available for the grant writer immediately. 

Make sure you have all information ready before you hire a grant writer. So that your grant writer will have to work fewer hours on your project and the process will be smooth and quick.

When you are ready to hire a grant writer

When you have stable funding, some accomplishments, a clear direction, and have collected the necessary paperwork for your project; you may hire a grant writer. GrantWriterTeam has many experienced grant writers that can take on your project today!

Why Your Grant Proposal May Have Been Denied and What To Do About It

Denied Grant Proposal

A denial letter from a grantor can be very discouraging, yet it is a common occurrence. When applying for a grant, there are always high hopes for an award. Although, many times the results are not what is wished for. 

When applying for any grant, you must know that an award is never guaranteed!

Rejection is one more step towards acceptance. Just because a grant proposal was denied, does not mean that your organization/company cannot gain funding from another grantor.

There are many reasons donors deny funding:

Capacity to give: Many funding sources have a finite amount of monies they can give each cycle, and most of what is requested from organizations exceed their budget. 

Competitiveness: In addition to this, many grants are competitive, and thus there is not enough funding available for all applicants. When applying for a competitive grant, there is less of a chance that your organization will be awarded the grant.

Priorities Wanted: Grantors have specific priorities and qualifications for the organizations that they want to give their funding to. If your organization technically meets the requirements, but only “touches” upon some priorities, it is less likely to receive the awarded grant.

Quality of the proposal: The biggest and most obvious reason would be the quality of the proposal. Grantors want to ensure that they are giving their funds to organizations that are worthy of it. If an organization fails to abide by the guidelines given (font, page limits, margin,etc.), an automatic red flag is presented. Furthermore, if the grant proposal was not well written, and presents a weak program design, grantors will most probably deny the application. Grant proposals must be clear, concise, and compelling. 

What to do if your grant proposal is denied

Get feedback from the grantor

Knowing the reason behind your denial letter will only improve your chances of being awarded a grant in the future. If your grant proposal was rejected by a grantor, make sure to send them a thank you letter for allowing you to have the opportunity to apply for their grant.

Moreover, contact the program officer and ask why your proposal was denied and for feedback on how you can improve your grant proposal for the future.

Apply for more grants

Accept all feedback and edit your grant proposal accordingly. There are many other grants accepting applications. GrantWatch is a great platform in which you can search for grants that are applicable to your organization’s needs.

As grants are never a guarantee, make sure to apply for several grants, so that if one funding source denies your award, you have the chance of receiving funding from another grantor.

Hire a grant writer

Grant writing is a tedious process, so you may choose to hire a grant writer for future grants. GrantWriterTeam is a great platform to hire a grant writer for your organization. Grant writers are experienced in what they do and they can greatly increase your chances of being awarded the grant. Grant writers can research grants that you qualify for and have a good chance of being awarded. They also have the writing skills to create a high-quality application.

Save the grant proposal written and hand it to your grant writer, so that he/she has a base to start with to apply for new grants. 

Grant Writing For Small Businesses

Most people associate grants with nonprofit organizations, as they do not generate their own revenue. While this is correct, there is a whole world out there of grants for small businesses.

Although for-profits generate their own revenue, many businesses fail to generate enough income to cover all their necessary costs. Entrepreneurs need a constant flow of cash to keep things running in their business, such as payroll, rent, advertising, etc.

Especially during times of the pandemic, many small businesses have fallen through the cracks and are barely holding up. Applying for grants is a great way to gain funding to recuperate from a significant financial loss.

Fortunately, there are many grants available for small businesses. GrantWatch is a platform that has many available grants for nonprofits, individuals, and businesses.

Finding grants may be easy with GrantWatch, but applying for them can be challenging. To be awarded the grant, your application must be well written and detailed oriented. If this is outside your skillset, then consider employing the skills of a grant writer on GrantWriterTeam. Their expertise will increase your chances of acquiring the funding you need for your small business.

What does it take to write a winning grant for a small business?

Below are some tips that will guide you through your grant writing experience, and help you secure the proper funding for your business!

Check the Requirements of the Grant

Grants have specific guidelines as to how they want their applications to look. Look through the requirements thoroughly, as a small mistake can prevent you from winning the grant.

If the funding source requires double spacing and 12’ Arial font, make sure to align with these guidelines. In addition to this, if a grant is requiring the promotion of medical research, make sure to highlight your company’s accomplishments and activities in this area.

Structure Your Grant Proposal Correctly

Ideally, you should follow the exact guidelines of the grant, but at the very least, these elements should be included in your grant proposal.

  • Cover letter 
  • Executive summary 
  • Statement of need/Problem statement 
  • Project Description 
  • Goals/Objectives
  • Budget Information
  • Staffing

Not all grant proposals match this template, but make sure to follow exactly what your founder requires. Remember that you are competing with many other companies that are in the same market, so you must make sure to stand out amongst them.

The Executive Summary Should Stand Out

The Executive Summary is the first thing the founder will be reading, so make certain that it is eye-catching so that the founder will continue to read through the rest of the proposal.

In this document, write specifics of why the grant is needed and how it will aid the grantee. Highlight your value proposition and what issues your company will address.

Make sure to write precisely directed toward the grant, and not to speak in generalities. The founder wants to know why you are the perfect company for their specific needs.

Convey a Professional Image

Your grant proposal must be written professionally and concisely. Each sentence must have meaning and must be essential to the grant proposal.

Write clearly and use industry-specific language, so that your grant proposal is well understood by the founder. A grant proposal that is too long and too complex will leave the readers uninterested in your proposal.

Grammar and spelling are extremely essential. One misspelled word can affect your chances of being awarded the grant. Using an app like Grammarly can be a great way to check your proposal for any revisions that are necessary.

Make sure to proofread your writing and have others on your team read through it, because they may find mistakes that you haven’t found.

Hiring a Grant Writer

Grant writing may be a complex and tedious process for many businesses. That is why many companies hire grant writers to do the job for them.

GrantWriterTeam has many professional and experienced grant writers that can write the grant for you. With the grant writer’s expertise and experience, he/she can greatly increase your chances of winning the grant.

Why Nonprofit Organizations Should Hire a Grant Writer

Nonprofit organizations work their best to benefit communities. Since nonprofits do not generate their revenue from their vital services, they seek to gain funding from other resources. 

One of the main methods that nonprofits use for funding is the securing of grants. Grants allow nonprofits to receive the proper funding to continue servicing their communities. Grants are not awarded to those that need it more, but to those who submit the best application. A nonprofit will be awarded a competitive grant if it submits a high-quality grant application. Thus, nonprofits must work to submit the highest quality application that they can. Hence, grant writers are very much needed. 

By hiring a grant writer, nonprofits have a greater chance to be awarded a grant, as their grant proposal will be written by an experienced writer. 

Hiring a grant writer may seem expensive. But, the cost of the job is only a small percentage of the funding a nonprofit can gain from the grant. 

As time is crucial for many grants with a deadline, hiring a grant writer will ensure that the application is written on time. By designating the grant writing job to a professional grant writer, grant writing will be done on time and will allow the nonprofit to be busy with other tasks. Furthermore, every successful grant proposal starts with good research of the grants that can benefit one’s nonprofit organization. 

What can a grant writer do for you?

Grant writers can do the research for you. This can save you time and work. In addition to this, grant writers can write up a curriculum for you. Moreover, grant writers may help a nonprofit by managing their YouHelp page, which is a campaign that will help an organization gain crowdfunding. Many grant writers take on grant writing jobs for a living, so they work hard at improving their writing skills and seek to have the grant awarded for their clients. Many grant writers also support the cause of the nonprofit organization and will then deliver a great grant proposal.  

Hiring a grant writer requires communication. Which may be helpful for a nonprofit. By effectively communicating with the grant writer your program and funding needs, the grant writer will be able to write up an accurate grant proposal. Furthermore, this will help the nonprofit review their analytics and their needs. Thus, your organization can plan what goals need to be refined and develop a focus on what tasks are needed to succeed.

If you work for or own a nonprofit organization, definitely consider hiring a grant writer! 


We have many experienced grant writers onhttps://www.grantwriterteam.com/.

Why Grant Writing is The Perfect Job During the Covid-19 Pandemic

Grant Writing is a job that can be done anywhere, whether at your local Starbucks or at your own home. Many grant writers even work in a freelance role. During these trying times, where the impact of Covid-19 is taking a heavy toll on businesses worldwide, where there are “more than 36 million people” unemployed in the United States (The New York Times). The economic effects of only two months during this pandemic are tremendous. The poverty rate has significantly increased, and people are helpless because they can’t leave their homes to work.

That’s where grant writing becomes the hero. Grant writing can be done from your own home! Grant writers on GrantWriterTeam work at a minimum of $40.00 an hour on writing the grant or researching the grant. Some grant writing jobs can take up to several weeks, with the research, the curriculum proposal, crowdfunding assistance, and if multiple grants need to be written. Thus, grant writing can keep you busy at home and can definitely pay some bills.

Being employed as a grant writer is a unique job, as it gives you the opportunity to work with many different clients and for many different causes. Furthermore, it allows you to help make the world a better place, by writing grants for nonprofits that are doing their best to change to the world. There are many nonprofits that are seeking to help those affected by the Covid-19 pandemic.

For example, on GrantWriterTeam, a nonprofit organization is seeking a grant writer to help them receive funding so that they can provide computers and internet to those that are poverty-stricken. Many of these people are unemployed due to Covid-19 and can’t afford to buy a computer and/or internet. Being quarantined with no technological devices disconnects them from education and the many opportunities technology offers. Another nonprofit organization is seeking a grant writer to help underserved communities, by providing them with necessary resources, such as food, masks, gloves, etc. By helping these nonprofit organizations with their grants, you are helping support an amazing cause, and you are helping others stay safe during these times.

Becoming a grant writer will give you the opportunity to work from home and help others stay safe during the Covid-19 Pandemic.