Become a Grant Winning Organization

To be awarded grants and become a grant winning organization, you need to focus on perfecting grant seeking and grant writing skills. To do this, first learn where to look for funding and what the funding sources themselves are looking to award money for. 

You can choose to write a grant yourself or to hire a contract grant writer from The consultant from GrantWriterTeam can fully write the grant for you or direct your grant writing team on which grants might be appropriate for your fundraising needs.  

So, before you sit down to write a grant, you must first locate a funding opportunity. Meet with your associates and ask, “What local funders have provided us with funding in the past five years? How is our relationship with them? Can we approach them again?”

One of the best places to search for grants is, the affiliated grant search engine of There, you will find grants listed from federal, state, or local agencies and foundations and corporations.

You may not have considered this in the past, but networking with other grant writers may be a way to go. Comment on our Facebook posts or blog and see who joins in the fray. Reach out to successful grant writers and ask them what works. They may have advice for you, depending on the funding source. They will also provide you with pointers on how to organize and write the sections of your proposal. They may tell you to emphasize certain programming and leave out others.

A great grant writing consultant can be found at Just request a grant writer.

In addition, get the word out about your organization. Write and disseminate press releases, go to events to hand out business cards and call your congressional team members. Then, go to your city or county economic development agencies and call your governor’s office to ask about what funding is available for your organization. Sometimes, funding sources are more likely to fund a recognizable name.

It takes a lot to be a winning organization, but with some effort, you could be one too! For help with grant proposal writing, contact at (561)249-4129. Through GrantWriterTeam, you could be linked to successful grant writers with knowledge, expertise, and leadership skills. 

What Belongs in Your Agency Grant Seeker Portfolio?

How lucky will you be if you are still searching for a required document on the grant deadline date? What type of information will a grant application require or will your grant writer need from you to start preparing your application?

Libby Hikind, Founder and CEO of (561 249-4129) recommends,

Organizations should maintain an up-to-date computer and hard copy grant seeker portfolio in a loose leaf binder with sheet protectors,  The portfolio should contain all the documents you might need to apply for a grant.  Locating and perfecting these documents is more time consuming then writing the grant, itself.

Do not wait –  Start gathering documents today. Be ready to apply for grants!

When and if you realize you are missing a document, don't put it off until later. Immediately notify your grant writer or your in-house staff to start preparing or obtaining the document. One of our grant writers will be happy to assist you in the preparation (if it is required by the funding source). Don't procrastinate!! 

Here is a list of copies of original documents you should place in your portfolio to prepare for the grant proposal application process:

  • 501c3 IRS Determination Letter
  • Incorporation Papers
  • Special Government Licenses Needed 
  • Board of Directors List
  • Organizational Chart
  • W9 Form Signed by The Executive Director
  • Current Organization Budget
  • Recent 990 Forms (For the Past 3 Years)
  • Copy of Most Recent Audited Financial Statements
  • Non-Discrimination Policy
  • Business Continuity of Operations Document or Disaster Plan
  • List and Description of Any Current Programs of The Organization 
  • Promotional Materials or Articles Previously Written About the Organization.
  • Previously Written Grants
  • Copies of Measurement Tools Like Pre/Post-Tests
  • Resumes, Biographies of Key Staff
  • Statistics, Articles, Photos, Surveys Documenting the Community Need for Your Program

With all of this information, a grant writer will be able to whisk through the grant proposal process. 

Inform your grant writer of which documents you have and which documents you need assistance with compiling. Every application has different requirements. The grant writer will tell you specifically what each application requires.

You will provide your documents to the writer, on an as-needed basis (do not automatically transfer your entire file). For example, some grants may require a copy of your insurance certificate. He/she will ask you for it to include in the proposal. 

Your time and that of the grant writer has value.  Don't waste it on scrambling for documents, when it could be used to prepare a compelling application.  Start preparing the portfolio today, concurrently while searching for grants on

About the Author: This article was written by a GrantWriterTeam Staff Writer in collaboration in collaboration with Libby Hikind, CEO and Founder of












When completing a grant application, the name of the game is preparation. For help writing and preparing grant proposals, contact where you will be linked with an experienced contract grant writer for hire. Here are some words of wisdom when preparing your grant proposal.

  1. Be sure to request all necessary information from the funding source. This may include guidelines, annual reports and other documents. You will have access to this information through’s grant details page.
  2. Stay local. If you’re a local organization, seek local funding. This is because national foundations are more likely to fund programs that can be replicated nationally.
  3. If you are applying for a grant from a local foundation, check to see if your Board is familiar with some of their trustees. Sometimes, they know each other and a single phone call, describing your need, may increase your consideration for the grant.
  4. Do not wait until the last minute to write your grant proposal. An application prepared in a hurry, looks like it was prepared last minute.
  5. Try to not send more than what the grant application requests or allows. There are some things that may put your application over the top like newspaper clippings of the success of your programs or need in your community, but don’t send what is not allowed. Exceeding page limits can disqualify your application. 
  6. If you are awarded the grant, KEEP IN TOUCH with the funding source. This will cement a relationship and future funding.
  7.  Some grant applications identify required page length, page margins and typeface. Follow the directions.
  8. Verify the required submission method (online, mail, FedEx, fax, DVD, thumb drive, etc.).
  9. If there is no application format, check if your funding source uses the “Common Grant Application.”
  10. Was there a mandatory letter of intent or mandatory attendance at a conference required?  If the dates have passed, do not apply.  

For an experienced grant writer, request a writer at He/she will create a thorough grant proposal and follow all these suggested guidelines to ensure a great impression of your nonprofit or small business.

Our grant writers are winning grants for clients every day. Become a winning organization, too!