Grant Writer’s Guide on How to Keep Your Clients Happy:

Grant writing is a service, and like all services, we want the client to be satisfied and happy. This is important as it can lead to a long-term relationship with your clients and thus, they can bring in more projects and more work for you. 

Furthermore, it can alleviate much of the grant writing stress. An upset client can ruin a project. It may mean payment will not be made on time, the client may opt-out and hire a new grant writer, etc. Hence, it is crucial to ensure that your client is satisfied and happy.

Communication

Communication is key to every relationship. The same goes for a relationship between a grant writer and his/her client. When speaking to your client, make sure that you are clear and understood. You do not want the client dissatisfied with your work because he/she wanted something else to be done or did not understand the procedure.

Further, make sure to contact your client right away when a bid is accepted or when the grant seeker hires you. This presents a level of professionalism and responsibility – that you are reaching out to the client immediately. This will be much appreciated by your client.

Always respond to emails and phone calls. Do not leave your client wondering what is going on with the project; this can lead to much frustration and confusion. If you are unavailable at the time, respond to the email or call and let your client know that you are unavailable and will respond or call back in a certain time frame. 

In addition to this, update your client constantly so that your client is aware of what is going on with the project, what work is being done, what is needed, when to pay, etc.

Collect documents

Be sure to collect all documents necessary from the client. No one is happy when the client is scrambling for paperwork the date of the grantor’s deadline!

Transparency

Be transparent with all your work for your grant writer.

Create a contract with a series of deliverables (similar to GrantWriterTeam’s contract template), so that the client knows clearly what date the work will be completed. This will also help you complete the project in a timely fashion.

Moreover, make sure that each deliverable is clear as to what work will be delivered. So that the client is aware of the process and the work before signing the contract. If any confusion occurs, you can always point the client to the contract that he/she signed.

When submitting a draft to the client in your deliverable, be sure to label it as a draft – so that the client does not get upset from errors that may appear.

Professionalism

Always keep a professional decorum so that the client is ensured that they are in good hands. You need the client to trust your work and believe that you will provide excellent work to them.

Check your spelling and grammar for anything that you send to your client. You must maintain a professional persona in any of your emails, letters, and conversations with the client. If your emails have errors, the client may think that your grant writing work will have errors.

If any mistakes are made, take responsibility for it, and happily fix your errors. If the client does not like something that is written – edit it, instead of not acknowledging their request because you believe that you know better.  Many grant writers seek to create the best proposal to get the grant awarded. Since the client is paying you for your work, their requests must be completed accordingly.

Create a long-term relationship

Thank your client for working with them and let them know that you are available for any further work that may be needed in the future. If your client is happy, chances are that he/she will contact you if he/she needs grant writing services again.

GrantWriterTeam allows you to work for many different clients, and to build long-term relationships. Deliverables can always be added to a contract. We also seek to ensure that all of our grant writers and their clients are happy with the work completed and the process. We check in on our clients at times to ask how satisfied and happy they are with their grant writer’s work and process of things.

How to Optimize Your Resume as a Writer

Introduction

Writer CVs are a peculiar thing. Usually, people try to land their dream jobs by emphasizing their achievements in their resume. Then, HR staff and recruiters read through this and decide whether or not they want to meet the candidate. With writers, it’s a bit different – your resume is, at the same time, a piece of your portfolio. You will not only be judged by your work experience and skills (as is the case in other industries) but the very writing style of your CV.

That’s why we have prepared this guide to the tricky realm of resume writing for writers. Let’s have a look at how you can craft the best possible CV!

Make it text-dominant

The usual piece of advice when it comes to CV writing is to keep it short, succinct, and visual. Many people use CV templates and diagrams to say as much as they can visually and not waste too many words. The reason for this is to grab the attention of the reader (HR manager) and stand out from other prospective candidates.

This is one of the main differences between a regular resume and that of a writer. As a writer, you should use text as a tool and a weapon, and not resort to the attraction tricks of visual elements. Being able to capture the attention of your reader using pure text says a lot about your writing abilities.

Make it readable

At the same time, text-heavy pieces need to be organized and neatly structured. Another peculiarity in this sense is that you would usually use bullet points, lists and short sentences to get your point across. In a writer CV, it’s different. You want to show that you can tackle „long stories“ without resorting to lists or similar elements.

Still, there are many tricks that you can use to achieve that. For example, you should make your paragraphs shorter and make a beginning indent in each – this makes the readability higher for the person checking your CV. You can also split different sections under different headings and give them interesting names.

Hire experts

Many writers use paper writing services to help them craft the perfect CV. It seems counter-intuitive to hire someone else to do it for you, but you can usually get clearer insights into your CV from a different perspective.

You can also use the Grant Writer service for your resume needs. Writers on this service usually craft grant proposals, so they are knowledgeable in fixed-structure work that aims to impress the reader and present the subject in the best possible light.

Flaunt your creativity

Employers who are on the lookout for writers are usually searching for someone who can think outside of the box. In other words, you need to show that you know how to view and observe things from an unusual angle and make the reader think.

A resume (or your motivational letter) is the perfect chance to take a fixed, rigid structure that’s prone to clichés and corny phrases and make it completely your own. For example, if you like using humor or cynicism, you can even make a slight parody of the CV form.

Emphasize your strengths

When you continue with the hiring process, it’s the company’s turn to impress you with amazing employee experience. However, whether you like it or not, the CV is considered your turn to impress the employer. You won’t get too far by being too shy and humble, unfortunately. No matter how you usually approach your work and your stance on bragging, it’s actually the perfect time to do so in your resume.

Think about what the employer or client could gain from having you in their writing team, that they can hardly find in other writers. When you think about this, put yourself in their shoes. If you feel like your client would prefer speed to creativity, present that you are able to write very quickly (of course, only if you really are).

Refer readers to your portfolio

With every writer job application you submit, it is always best that you add a portfolio of writing samples you are most proud of. You should also emphasize that readers of your CV can see examples of your actual writing in the samples that you have enclosed. Unfortunately, the resume itself can sometimes divert too much attention from what really matters. If you are lucky, recruiters will be looking at your work first, and then the resume. However, it’s often the other way around.

Avoid clichés and buzzwords

This is a piece of advice that can be applied to any resume, but it’s infinitely more important for the CV of a professional writer. When you add cliché phrases to your CV, it is like you are instantly demonstrating a lack of skills to express yourself in an original way. This may be acceptable in a job application for a data scientist where other skills take centre place, but it should be absolutely avoided in a writer’s resume.

The sneaky thing about clichés and buzzwords is that you can start using them without actually becoming aware of it. They can even slip under your radar after you’ve read your CV several times. That’s why it’s a good idea to run it through writing checkers like Grammarly or ProWritingAid that will underline cliché phrases. 

Conclusion

A writers’ resume is important, but you should also emphasize your portfolio and writing samples. In most cases, employers and potential clients will focus more on these than the resume itself. That said, it is still important to make sure your CV is high-quality, especially when it comes to correctness. In writer resumes, there is zero-tolerance for mistakes. B

What Nonprofit Start-Ups Need Before Hiring a Grant Writer

Many new nonprofits seek funding at the beginning of their journey. However, some grants require specifics that your nonprofit organization may not be ready for.

Many Nonprofit start-ups hire grant writers without the proper funding and proper paperwork for their project. This may result in a waste of time and money. To prevent this from happening, ensure that you are actually ready to hire a grant writer. 

These are some things that nonprofits need before hiring a grant writer.

Stable Funding: Before applying for a grant, make sure that you have the proper funding to prove to the grantor that you are a worthwhile investment. Foundations do not want to grant funding to nonprofits that will fold. Many grantors require an outline of your budget in your application.

Further, grant writers do not work based on commission. Your nonprofit must have the proper funding to pay the grant writer before any award from the funding source is granted. If you tell the grant writer that you only have $200 for your project; there is not much work the grant writer can do for you. Moreover, grant writers will not agree to take on a project that only involves grant research because that is all your organization can afford.

Crowdfunding is a great way to gain funding for your organization before hiring a grant writer. YouHelp is the perfect platform in which you can create a fundraising campaign for your nonprofit start-up.

Accomplishments: When grantors view applications, they want to award the organization that most qualifies to win the grant money. You must be able to prove to the grantor that you are worthy of receiving the funding. In order to do so, make sure that you have made some accomplishments that you can put in your grant proposal.

Clear Direction: If you are unclear as to what your organization stands for or specializes in, you are not ready to hire a grant writer. You need to have a plan as to what your organization programs are/will be, what you stand for, what you need the funding for, etc. Grant writers expect to receive clear information from you. Without the proper direction and organization, the grant research and/or grant writing process can become a difficult maze.

Moreover, to apply for a grant, you need to be clear in your direction. Your grant proposal must be concise and understandable. If you don’t know the details of your own nonprofit, how will your grant writer prepare the grant proposal for you? Grantors award their funds to organizations that have a clear plan and goal. As said before, they want to make sure you are a worthwhile investment.

So before hiring a grant writer, make sure to have a clear, focused, and organized plan for your nonprofit organization.

Paperwork: Grants are extremely detailed oriented and require a lot of planning. The funding source may require some legal and financial paperwork (IRS 501C3, tax return, etc.) to authenticate that you are a liable organization and meet their qualifications. It is frustrating for a grant writer to constantly ask for details and paperwork that are needed for the grant. This is time-consuming and will cost you a lot of money.

Look at examples of grant applications, so that you can see what information you need so that it is available for the grant writer immediately. 

Make sure you have all information ready before you hire a grant writer. So that your grant writer will have to work fewer hours on your project and the process will be smooth and quick.

When you are ready to hire a grant writer

When you have stable funding, some accomplishments, a clear direction, and have collected the necessary paperwork for your project; you may hire a grant writer. GrantWriterTeam has many experienced grant writers that can take on your project today!

Why Your Grant Proposal May Have Been Denied and What To Do About It

Denied Grant Proposal

A denial letter from a grantor can be very discouraging, yet it is a common occurrence. When applying for a grant, there are always high hopes for an award. Although, many times the results are not what is wished for. 

When applying for any grant, you must know that an award is never guaranteed!

Rejection is one more step towards acceptance. Just because a grant proposal was denied, does not mean that your organization/company cannot gain funding from another grantor.

There are many reasons donors deny funding:

Capacity to give: Many funding sources have a finite amount of monies they can give each cycle, and most of what is requested from organizations exceed their budget. 

Competitiveness: In addition to this, many grants are competitive, and thus there is not enough funding available for all applicants. When applying for a competitive grant, there is less of a chance that your organization will be awarded the grant.

Priorities Wanted: Grantors have specific priorities and qualifications for the organizations that they want to give their funding to. If your organization technically meets the requirements, but only “touches” upon some priorities, it is less likely to receive the awarded grant.

Quality of the proposal: The biggest and most obvious reason would be the quality of the proposal. Grantors want to ensure that they are giving their funds to organizations that are worthy of it. If an organization fails to abide by the guidelines given (font, page limits, margin,etc.), an automatic red flag is presented. Furthermore, if the grant proposal was not well written, and presents a weak program design, grantors will most probably deny the application. Grant proposals must be clear, concise, and compelling. 

What to do if your grant proposal is denied

Get feedback from the grantor

Knowing the reason behind your denial letter will only improve your chances of being awarded a grant in the future. If your grant proposal was rejected by a grantor, make sure to send them a thank you letter for allowing you to have the opportunity to apply for their grant.

Moreover, contact the program officer and ask why your proposal was denied and for feedback on how you can improve your grant proposal for the future.

Apply for more grants

Accept all feedback and edit your grant proposal accordingly. There are many other grants accepting applications. GrantWatch is a great platform in which you can search for grants that are applicable to your organization’s needs.

As grants are never a guarantee, make sure to apply for several grants, so that if one funding source denies your award, you have the chance of receiving funding from another grantor.

Hire a grant writer

Grant writing is a tedious process, so you may choose to hire a grant writer for future grants. GrantWriterTeam is a great platform to hire a grant writer for your organization. Grant writers are experienced in what they do and they can greatly increase your chances of being awarded the grant. Grant writers can research grants that you qualify for and have a good chance of being awarded. They also have the writing skills to create a high-quality application.

Save the grant proposal written and hand it to your grant writer, so that he/she has a base to start with to apply for new grants.